NORFOLK SEPAC WELCOMES YOU

Article I

Name of Organization

The name of the organization shall be officially recognized as the Norfolk Friends of SEPAC, also known as the Norfolk Special Education Advisory Council (Norfolk SEPAC), Norfolk SPED Advisory Council and the Parent Advisory Council (PAC).

 

Article II

Purpose of the Norfolk Friends of SEPAC

• To advise and confer with the Special Education Department on the operation and development of special education programs.

• To promote acceptance and inclusion of persons with disabilities.

• To promote a network of parents of children with special needs.

• To promote a network of parents and professionals involved with students with special needs in Norfolk.

• To discuss matters of concern and interest for children with disabilities.

• To review the annual program plan for special education services.

• To provide informational forums to parents, educators, students, and professionals on issues related to education.

• To facilitate communication between members of the Norfolk Friends of SEPAC and the larger community.

 

Article III

Terms of Membership

Membership shall be open to the general community.

Non-voting members:  Director of Student Support Services (SPED)

 

Article IV

Officers of the NSEPAC and elections

Officers of the Norfolk Friends of SEPAC shall be:

Co-Chair (2)

Chair of Technology

Chair of Marketing

Chair of Operations

Chair of Finance

Secretary 

Fundraising & Volunteer Coordinator

Board Member

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The officers of Co-Chair(s), Chair of Technology, Chair of Marketing, Chair of Operations, Chair of Finance, Secretary, Fundraising Coordinator, Volunteer Outreach and Board Member shall be elective.

 

Elections shall be decided by a simple majority vote of the voting membership, subject to the presence of a quorum.
 

Eligibility for the SEPAC Board and Liaison roles shall be limited to any general member who is a Norfolk resident AND a parent/guardian of a student receiving Special Education Services in Norfolk. 

 

*ALL ELECTED BOARD MEMBERS MUST CHAIR/CO-CHAIR AT LEAST ONE EVENT PER YEAR

*2 YEAR TERM ON ALL ELECTED POSITIONS EFFECTIVE JULY 1, 2020

 

Co-Chair A: 

• Act as liaison between the SEPAC and the Norfolk Special Education Department with regular communications with the Special Education Director.

• Coordinate the work of the SEPAC Board members and committees.

• Prepare the next Chair by sharing knowledge and expertise at the end of term.

• Coordinate all public communications and communications to SEPAC members, not including those communications that are the responsibility of the Secretary.

 

Co-Chair B: 

• Act as liaison between SEPAC and the other Norfolk groups (i.e. Norfolk School Committee, Rec Department/Lions).

• Coordinate the work of the SEPAC Board members and committees.

• Prepare the next Chair by sharing knowledge and expertise at the end of term.

• Maintain compliance with Bylaws and state mandated PAC legislation

• Manage email account

 

Chair of Technology:

• Maintain the Norfolk SEPAC website

• Maintain Norfolk SEPAC social media

 

Chair of Marketing:

• Support in marketing upcoming programs, events, and  workshops, etc. (i.e. create flyers)

• Coordinate with Chair of Technology on marketing strategy for upcoming programs, workshops, and events

• Maintain Norfolk SEPAC Eventbrite

• Coordinate preparation of the monthly newsletter

 

Chair of Operations:

• Coordinate with third parties (i.e. town offices and school facilities) as needed for programs, workshops and events

• Coordinate volunteers and vendors to help plan, manage, organize and implement programs, workshops and events

 

Chair of Finance:

• Direct accounting operations including oversight of accounts payable and receivable, and maintenance of the general ledger 

• Prepare, analyze and present financial reports (income statements and balance sheets) in an accurate and timely manner

• Lead the annual budgeting and planning process in conjunction with the SEPAC Board

• Administer and review all financial plans and budgets

• Manage organizational cash flow and forecasting 

• Maintain shared grant reporting calendar due dates and submissions, including all required financial deliverables as stated per grant awards and contracts 
   

Secretary

• Prepare initial agenda for each General meeting with input from Board 

• Post meetings, agendas, and approved minutes according to open meeting law

• Coordinate the approval of the meeting minutes in a timely manner

• Oversee/maintain tax status with IRS

• Maintain attendance log for purposes of voting membership

 

Board Member 

• Duties as needed and assigned by Board

• Attend at least 1 SEPAC General Meeting and volunteer for at least one SEPAC workshop or event

 

Fundraising & Volunteer Coordinator 

• Coordinate fundraising efforts across SEPAC workshops and events as needed

• Solicit volunteers for SEPAC workshops and events as needed

 

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Article V

Meetings

Meetings shall be held monthly, from September to June.

 

Article VI

Subcommittees

Sub-committees shall be created as needed.

 

Article VII

Amendments

These bylaws may be amended by a vote taken of the voting membership, subject to the quorum limitation and two-thirds majority.

 

The vote shall be effective only if the quorum of three members is present.

 

The vote shall be effective only if the membership was properly notified (meeting publicized through local newspaper, school newsletters, and/or personal mailings).

 

An  was presented on October 11th to update the By-Laws as well as update the organization’s name of record from Norfolk Parent Teacher Association to Norfolk Friends of SEPAC.

 

Article VIII

Limitations

 

Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.